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Job Description |
Job Title:- Administrative Assistant
Duration:- 12+ Months
Location:- Swiftwater, PA
Duties:
Provides general administrative support to one or more managers.
Admin asst will be supporting Dep. Director/ 2 directors and 4 high level manager.
Team is involved in planning budgets use SAP including but not limited to materials usage & headcounts for industrial operations.
Specific duties and responsibilities may vary based on department and level(s) of management supported.
Provides administrative support requiring a complete knowledge of department functions. Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.
Exercises discretion in handling of confidential material and information. Assists in special projects as assigned.
Recommends improvements on administrative procedures and implements changes.
Responsible for organization and maintenance of department filing system including potentially confidential data.
Ensures department supplies needs are met.
Manages department communication for manager(s) including mail and email.
Responds to various inquiries for information according to general guidelines. Coordinates meetings, maintains calendars, makes travel arrangements, etc.
May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
May provide guidance and training to less experienced administrative staff. Completes other duties as requested.
Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
Generally receives no instructions on routine assignments while under limited supervision. Receives general instructions on new work, which is generally reviewed upon completion.
Manager is looking for a “go-getter” strong PP experience will create slide desk presentations including gathering information from sources/managers.
Experience: 3 to 6 years
Skills:
1. Good Excel and Powerpoint skills.
i. Some graphic design experience/artistic ability would be a real plus
ii. Familiarity with Sharepoint is a plus.
2. Attention to detail.- lots of data which must be checked.
3. Ability to work in a fast paced – self-directed manner
4. Organizational skills – electronic files, presentations, meeting schedules, manage priorities coming from team members
5. Basic project management ability such as understanding timelines, integration of work, resource allocation, task list management and follow-up.
6. Ability to work cross functionally.
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