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Job Description |
Job Title: Administrative Assistant
Duration: 7+ Months
Location: Cambridge, MA
Duties & Responsibilities:
5+ year's administrative experience
5+ years' experience supporting seniorlevel business leaders in a pharma or biotech environment
5 years' experience using computer technology including the Microsoft Suite of tools (Outlook, Excel, PowerPoint, Word and others)
The Senior Administrative Assistant will support the S&I Team in Cambridge and will report to the Global Head – External Innovation Operations, S&I
This individual will be responsible for all administrative needs including but not limited to managing calls, calendars, travel scheduling, expense reporting, document approval processing, documentation (including memo's, faxes, letters, emails and other communication), meeting planning, general clerical support and general projects which may be assigned.
The individual will need to manage some ongoing projects.
Provides daily proactive administrative support to team members (4-6).
Primarily responsible for maintaining calendars, coordinating meetings, processing purchase requests, and making travel arrangements.
Prepares grammatically correct correspondence, reports, tables, and analyses.
May generate and format basic presentations.
Manages communications as requested, including telephone calls, meeting planning, email messages.
Schedules meetings/reserve conference rooms and sets up meetings, tele and video conferences, and WebEx.
Performs online expense reporting.
Help complete monthly budget/accrual reports for the team.
Processes and tracks invoices, establish P.Os. if needed.
Provides clerical support including filing, faxing, copying, scanning, mailing, and some data entry.
Oversees organization and maintenance of files including potentially confidential data.
Ensures supply needs are met, including online purchasing consistent with company SOPs.
May be asked to obtain sequential approvals, requiring an understanding and adherence to company SOPs.
Completes other duties, as requested.
Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks (eProcurement, Taleo, Sharepoint, Webex, Kronos, GlobeEd, Cliqbook, NEXTS, Concur, etc.).
Exercises discretion when handling confidential material and information.
Must be willing to work together and assist when necessary other admins of S&I team and units.
Skills:
MS Office Suite
Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks (eProcurement, Taleo, Sharepoint, Webex, Kronos, GlobeEd, Cliqbook, NEXTS, Concur, etc.).
Exercises discretion when handling confidential material and information.
Must be willing to work together and assist when necessary other admins of S&I team and units.
Education:
High School Diploma
Contact: Arun Kumar
arun.kumar@makrotech.com
973-241-1381 x 3171
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