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Job Description |
Job Title: Administrative Assistant II
Duration: 3+ Months
Location: Cambridge, MA
Duties:
Provides general administrative support to one or more managers.
Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.
Exercises discretion in handling of confidential material and information.
Assists in special projects as assigned.
Recommends improvements on administrative procedures and implements changes.
Ensures department supplies needs are met.
Manages department communication for manager(s) including mail and email.
Responds to various inquiries for information according to general guidelines.
Coordinates meetings, maintains calendars, makes travel arrangements, etc.
May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
May provide guidance and training to less experienced administrative staff.
Skills Marketing coordination
Contract approval process management
Entering Contracts into NEXTs
Requesting PO's- via contract or requisition
Project Management- coordinate with legal, purchasing, procurement, finance, contract coordinators
Entering Projects- creating project workspaces- AED/IO numbers
New vendor setup and communications entering into NEXTS, SAP; obtaining necessary documentation- W9, banking, supplier onboarding request
Budget management support
Catalyst- invoice approvals and lookup, assist vendors with account setup for invoice submission
SAP- accounting of all PO's and IO's
Tracking of all projects, PO's, IO's, CW's, spend categories
Enter projects to budget tracker, gating adjustments
Employee onboarding/off-boarding
TraceNP- reporting HCP/Consultant engagements and payments
Resource Express-. Manage inventory for field sales resources
Travel- flights, limo service, car rental
Expense reports management
Support for offsite meetings, special events
Meeting coordination and calendar
Sharepoint site ownership
Keywords
Education HS Diploma. College degree preferred
Contact: Arun Kumar
The best telephone number to reach me is 973-481-0100 Ext:.3171. I would appreciate if you forward your updated word formatted resume to arun.kumar@makrotech.com for review before we speak.
For any reason, you are not able to submit your resume or for any further information, please call our Candidate Help Desk at 973-679-5005.or E-mail your resume at recruiter@makrotech.com We shall be happy to help you.
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