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  Job Id 38810
  Title Administrative Assistant II
  Job Status Full Time
  Job Type Contract
  No of Openings 1
  salary
  Duration 3+ Months
  City Cambridge
  State Massachusetts
  Zip
  Job Description
Job Title: Administrative Assistant II
Duration: 3+ Months
Location: Cambridge, MA

Duties:

Provides general administrative support to one or more managers.
Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.
Exercises discretion in handling of confidential material and information.
Assists in special projects as assigned.
Recommends improvements on administrative procedures and implements changes.
Ensures department supplies needs are met.
Manages department communication for manager(s) including mail and email.
Responds to various inquiries for information according to general guidelines.
Coordinates meetings, maintains calendars, makes travel arrangements, etc.
May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
May provide guidance and training to less experienced administrative staff.


Skills Marketing coordination

Contract approval process management

Entering Contracts into NEXTs
Requesting PO's- via contract or requisition
Project Management- coordinate with legal, purchasing, procurement, finance, contract coordinators
Entering Projects- creating project workspaces- AED/IO numbers
New vendor setup and communications entering into NEXTS, SAP; obtaining necessary documentation- W9, banking, supplier onboarding request
Budget management support
Catalyst- invoice approvals and lookup, assist vendors with account setup for invoice submission
SAP- accounting of all PO's and IO's
Tracking of all projects, PO's, IO's, CW's, spend categories
Enter projects to budget tracker, gating adjustments
Employee onboarding/off-boarding
TraceNP- reporting HCP/Consultant engagements and payments
Resource Express-. Manage inventory for field sales resources
Travel- flights, limo service, car rental
Expense reports management
Support for offsite meetings, special events
Meeting coordination and calendar
Sharepoint site ownership

Keywords
Education HS Diploma. College degree preferred

Contact: Arun Kumar

The best telephone number to reach me is 973-481-0100 Ext:.3171. I would appreciate if you forward your updated word formatted resume to arun.kumar@makrotech.com for review before we speak.

For any reason, you are not able to submit your resume or for any further information, please call our Candidate Help Desk at 973-679-5005.or E-mail your resume at recruiter@makrotech.com We shall be happy to help you.
  Qualification High School Diploma
  Experience 0-4+ Years
  Job Category Administration
  Posted On 3/3/2015
  Expires On 4/3/2015
  Contact Person Arun Kumar
  Contact Number 973-481-0100 x 3171
 
     
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