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Job Description |
Job Title: Executive Assistant - 4081631
Job Type: Contract (4+Months)
Location : Carlsbad,CA
Job Description:
· Duties Administrative Assistant to the Head of Manufacturing and Quality whose primary responsibilities include:
· Proactively manage appointments and schedules to maximize Executive effectiveness - pro-actively communicate changes in schedules and manage all stakeholder expectations of access to Executives
· Support key team meetings including scheduling, room reservations, meeting set-up, meeting minutes, and posting information on shared drives and websites
· Exhibit ownership of duties, projects, and program involvement in driving key administrative projects such as travel budgets & actual for both QA & Mfg teams, reward and recognition tracking and report out, etc.
· Management of key communication for the teams - set up, admin, and content depository for team websites/shared drives
· Coordinate information gathering from multiple sources / individuals, organizing data into presentations, and ensuring on-time delivery of important presentations
· Demonstrate initiative, judgment and knowledge of company policies, practices, and organizational structure.
· Manage travel reservations for the Head of Manufacturing, Quality and Strategy. Resolve travel issues and conflicts, and prepare expense reports.
Skills
· Solid experience as an administrative assistant (preferably working directly for senior-level management)
· Self-starter who takes initiative to get the job done in a timely and accurate manner
· Proficient in Microsoft Word, Excel, PowerPoint
· Ability to manage/control/secure confidential information
· Detail oriented and very organized
· Ability to manage multiple projects/tasks with competing priorities and strict deadlines
· Excellent written and verbal communication skills
· Excellent follow-up skills
· Excellent typing and documentation skills
· Ability to collaborate and communicate between multiple, diverse functional departments
Contact: Pavani
pavani.janapall@makrotech.com
The best telephone number to reach me is 973-481-0100 Ext:.3095. I would appreciate if you forward your updated word formatted resume to pavani.janapall@makrotech.com for review before we speak.
For any reason, you are not able to submit your resume or for any further information, please call our Candidate Help Desk at 973-679-5005.or E-mail your resume at recruiter@makrohealth.com we shall be happy to help you.
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