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Job Description |
Job Title: Admin Assistant I - 4085277
Job Type: Contract (12+Months)
Location : Swiftwater, PA
Job Description:
· Covers Human Resources Front Desk Answer phones filtering calls from the operator, customer service and employees, Provides clerical support to IO HR Team
· Provides daily secondary phone support to VP of NA Com Ops HR and AVP HR US phones
· Greets all HR visitors and guests and ensures proper training within team
Coordinates with Recruiting applicant and interviewing manager flow
Provides face to face interaction with employees to answer questions, direct them to the person(s) they need to speak to, guide them to the correct HR forms and systems, and deal with general questions/issues
· Provides HR team phone coverage according to the rotation schedule during regular office hours/arranges for replacement as needed
· Provides administrative support as needed to department members and back up Admin Support to AVP HR US and AVP Global R&D HR
· Calendar maintenance as needed in back up to others on Admin team
· Prepares documents as needed
· Receives daily mail - sorts and delivers
· Prepares and distributes Conference Room schedule postings
· Provides project, Administrative and Employee Data Change Support to the IO HR Team.
· Works in coordination with the Managers and Employees of IO as needed and the employees in the HR Call Center and HRDM team.
· Provides support to the FDR team. Attends bi-weekly meetings. Prepares agendas, data, items for meetings and followup actions as needed.
· Works to prepare INIT, DISC, Tri Rega system requests as needed; may also prepare NEXT system transactions for POs and A/P transactions as needed
· Maintains HR Forms Racks
· Requests/Researches/Prepares Records Retention Materials
· Works with the following site programs:
· Assists with coordination of mentoring program
· Assists with Management University program
· Coordinates on site banking program- arranges for Table events and works with ATM
· Point of contact for the banks & ATM maintenance
· Provides Administrative Support Employee Programs Health & Fitness Reimbursements
· Track list of employees in excel sheet; Verify paperwork meets qualifications, follow up with employee when necessary if it does not Submit check request via catalyst
Baby Blankets – upon birth of employee's baby - track in excel sheet; mail family status change form; Order blanket via internet account
· Sympathy Get Well - Per the request will either send flowers or memorial donation
Computer Loan Program Track employee applications in excel sheet; verify paperwork meets qualifications, follow up as needed with the employee if it does not
· Weight Watchers - Forward approved applications to Payroll Weight Watchers Point of contract for WW & employees; book rooms & work with WW to set dates for sessions Submit reimbursements at the end of each session via catalyst.
· Provides support to site HR events – books conference rooms and other arrangements; works with security to ensure visitor parking/access, assists with set/up and take down, etc. May assist with event itself as requested.
Skills
· Administrative/clerical skills, Customer Service/Reception experience in high volume multi-faceted work setting;
· Excellent skills in Microsoft office, data entry, database systems; Strong customer relations skills and ability to multi-task in a busy environment.
Keywords
· Education GED/High School Diploma
Contact: Pavani
pavani.janapall@makrotech.com
The best telephone number to reach me is 973-481-0100 Ext:.3095. I would appreciate if you forward your updated word formatted resume to pavani.janapall@makrotech.com for review before we speak.
For any reason, you are not able to submit your resume or for any further information, please call our Candidate Help Desk at 973-679-5005.or E-mail your resume at recruiter@makrohealth.com we shall be happy to help you.
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