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Job Description |
Job Title: Executive Assistant
Duration: 15+ Months
Location: Pittsburgh, PA
Duties:
Coordinate all administrative activities for the Pittsburgh location of the Cell Analysis business
unit. Responsible for processing FedEx requests and maintaining site metrics boards.
Coordinate with the facility management team to ensure continuity of service for the local team. Oversee all purchasing & receiving activities.
including office, R&D and Marketing supplies. Work closely with all departments to ensure all administrative tasks are handled in a timely fashion.
Duties and Responsibilities:
-Process purchase requistitions, place orders, negotiate pricing.
-Responsible for all receiving activities, monitor "expected receipts" report daily, and plan receiving activities. Distribute received goods.
-Interact with accounting departiment to match purchase orders with inovices to post correct internal budgets as needed.
-Use online accounts for FedEx and office supplies ordering
-Coordinate and assist in the production of documents, spreadsheets, graphic, and presentation materials using MS Office applications.
-Assist with on-site meeting and travel arrangements as needed.
-Support with external meeting and planning including logistics
Other miscellaneous duties as assigned.
Skills:
Excellent written and oral communication skills are required. Must be able to interface effectively within all levels of the organization and with senior executives outside the company.
Requires in-depth knowledge of company operations and product lines.
Job encounters varying work situations, involving significant complexity. Considerable independent judgment and initiative are required in resolving problems and making recommendations.
Accuracy is required in performing all functions of this position.
Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information.
Initiative and organization skills are extremely valuable to ensure a smooth office operation.
Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player.
May determine methods and procedures on new assignments.
Education:
Associated degree in business or similar discipline, or the equivalent knowledge and experience required.
Office/secretarial certification preferred.
Minimum three years experience preferred.
Hours Per Week: 12.00
Hours Per Day: 4.00
Days Per Week: 3.00
Contact: Arun
The best telephone number to reach me is 973-481-0100 Ext:3171. I would appreciate if you forward your updated word formatted resume to arun.kumar@makrotech.com for review before we speak.
For any reason, you are not able to submit your resume or for any further information, please call our Candidate Help Desk at 973-679-5005.or E-mail your resume at recruiter@makrohealth.com We shall be happy to help you
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