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Job Description |
Job Title : Operations Coordinator
Job type : Contract ( 4 Months + )
Location : Malvern, PA
The Operations Coordinator’s primary role is to provide high level support to the Clinical Supplies team with minimal supervision, and to exercise discretion and solve moderately complex problems.
Main Responsibilities include:
• Enter shipments into the Clinical Supplies Management System (CSMS).
• Enter site addresses into the CSMS
• Update site addresses in the CSMS
• Attach regulatory documents in the CSMS and transition the site to the appropriate shipping status.
• Review shipment request in the CSMS to ensure all required documents have been attached, verify that the shipping addresses are correct and to select and approve the appropriate kits.
• Scan all Clinical Supplies Shipping Request into the appropriate data base
• If required, E-mail/call the investigative sites to return copies of the acknowledgement of receipt.
• Attach tracking confirmation in the CSMS and transition the system to the appropriate status
• Complete the IP stock management and IP Tracking tools entries.
• Enter financial tracking in to the appropriate system (ACTIME).
• E-mail Miscellaneous Shipping Forms for processing to appropriate locations(s)
• Filing as required
• Work with internal and external customers, including other areas such, Legal, Finance, Purchasing, GMA, R&D, vendors, consultants, etc.
• Coordinate/Assist with departmental projects and processes
• Assist other members of department on specialized projects as appropriate, and act as a resource person for the department
Planning and Organizing:
• Demonstrates strong organizational skills.
• Establishes courses of action for self and others to ensure that work is completed efficiently. Detail oriented, self-motivated, and able to prioritize.
Communication and Interpersonal Skills:
• Demonstrates strong communication skills (verbal/written) that can clearly convey information and ideas.
• Provides consistent and balanced communications.
• Must be able to effectively communicate with all levels of associates and customers in a global and multicultural environment.
• Ability to Multi-Task and Manage Heavy Workloads:
• Must be able to work autonomously with minimal supervision.
• Must be able to handle multiple tasks simultaneously and provide high quality work. Must be able to work under tight deadlines.
Building Working Relationships:
• Ability to work well within cross-functional and internal teams.
• Works effectively and cooperatively with others; establishes and maintains good working relationships. Shares, encourages, and actively engages with colleagues.
Minimum Requirements:
• Prior pharmaceutical/Biotech Industry experience
• Knowledge of Inventory Management Systems
• Expertise with Microsoft Applications (word, excel, power point)
• Prior Logistics experience
Education:
• Bachelor’s degree preferred (Associates Degree combined with experience will be acceptable).
Contact: Ajay
The best telephone number to reach me is 973-481-0100 Ext:.3036. I would appreciate if you forward your updated word formatted resume to ajay.bal@makrotech.com for review before we speak.
For any reason, you are not able to submit your resume or for any further information, please call our Candidate Help Desk at 973-679-5005.or E-mail your resume at recruiter@makrohealth.com We shall be happy to help you.
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